Miscellaneous Job Scheduling
DDxxxxJ JMxxxxJ LSxxxxJ MLxxxxJ ZXxxxxJ LGxxxx OGxxxx Other

LG301R-A
PPMS Alma Patron Extract

This job group creates an extract file for a select group of employees in the Payroll/Personnel Management system on the HP3000, formatted according to the patron load file specifications for input into the ExLibris Alma library system. To identify the group of employees to be extracted, the user first creates and extract file of employee IDs using an ad-hoc reporting tool such as DataExpress. The selection file must be created prior to scheduling this job group. When this job group completes, the file is then transferred to the ExLibris processor. To complete the load and update of employees into the ExLibris system, the patron load process must be run on the ExLibris processor.
Special Instructions None
Operator Instructions None


Job Group Definition

Req/
Opt
Seq # Prior
Seq #
Job
Number
Description/Reports
R 01 00 LS3102J
ON-RQST PPMS Alma Patron File
R 02 01 LS3109J
Transfer PPMS Alma Patron File


Parameters

CONF-OPT Indicates if an employee's address and/or phone should be included if that information is noted as confidential. Valid entries: 'P' - Do not include phone numbers that are noted as confidential. 'A' - Do not include addresses that are noted as confidential. 'B' - Do not include phone numbers or addresses that are noted as confidential.
blank - Include all addresses and phone numbers regardless of their confidentiality.
EMAIL-ADDR-OPT Identifies if email addresses should be included. 'Y' - Yes, include email addresses. 'N' - No, do not include email addresses.
INCL-BAR-CODE Identifies if the Student Id is written to the Bar Code field. If it is not, the Bar Code field is blank. Valid entries: 'Y' - Yes, put the Student Id in the Bar Code field. 'N' - No, leave the Bar Code field blank.
LS3101-EMP-TYP Enter up to 10 employee types separated by commas (no spaces). Example: E,C,F,P
LS3102S-FILE Name of the extract file created using an ad-hoc reporting tool such as DataExpress. This file must be created prior to running this job. For the DataExpress procedure, select 15: "ASCII Fixed Format" as the output file format. The extract file should contain only the Employee ID (EMP-ID) data element. The value for LS3102S-FILE defaults to LS3102S.PUB. To use the default filename, when you run the DataExpress procedure to create the extract file, enter the following response when prompted to save the file: Name for Generated File: LS3102S
PATRON-EXPIR-DT Identifies the date to be assigned as the Expiration Date for the library patrons. Format is MMDDYY
PATRON-PURGE-DT Identifies the value to be updated to Patron Purge Date and the Address End Date. Format is MMDDYY.

Distribution: PPMS
Created: MON, JUN 27, 2016, 10:09 AM